11 Tips for Running Meetings That Aren’t Totally Terrible
Plan in Advance
“The best practice to run a successful meetup group for entrepreneurs is taking time to plan the event in advance. I’ve found that it is best to plan at least three to four weeks in advance so there is enough time to work out all of the details, find a venue and ensure every entrepreneur attending the meetup-style group is able to make arrangements for the day.” — Jay Wu, A Forever Recovery
Set the Tone Immediately
“Create the culture you’re hoping to have for your group at the first event. Do this by stacking the room with your contacts who know what you have in mind, and let the word spread from there. I run several such events, and by doing this very thing, I’ve been able to grow them exponentially both locally and around the country — all true to the same values and mission. ” — Darrah Brustein, Network Under 40 / Finance Whiz Kids
Focus on Relationships
“Entrepreneurs are excited to be part of something that is growing and becoming grand, so tap in to those desires by helping us create relationships with other dreamers, people we can share with, learn from and with whom we can explore new possibilities. Focus less on being cool and more on being human.” — Corey Blake, Round Table Companies
Make It Exclusive
“Make your group invite-only so it’s more exclusive and to ensure quality control. Many of the best entrepreneurs I know in London don’t bother with general meetups anymore, and by creating an invite-only group with a strong core, you will generate a lot of interest from those aspiring membership. Plus, knowing your niche is very important in today’s crowded landscape.” — Christopher Pruijsen, Sterio.me
Lay out Helpful Assignments
“The hardest part of a meetup is the first 15 minutes. You want to balance structure with freedom so that people don’t run to the bathroom to avoid the exercise. Lay out a couple challenges that have clear personal benefits for attendees but no deadline. A goal could be to learn about three new valuable apps or find two people for whom you can make introductions. Make it about helping one another.” — Heidi Allstop, Spill
Get to Your Venue Early
“Get to your venue early, and make sure everything is in order. This includes making sure enough seating is available and ensuring that all audio/visual equipment works properly. One of your goals in running a meetup is to impress, and if the meeting encounters a hitch, you’re unlikely to achieve that goal.” — Andrew Schrage,Money Crashers Personal Finance
